GECO Store Portal V3.3.0 User Guide

Last updated 03/18/26

Deployed to Production on 03/27/26

Contents

About this Document

Compatibility Guide

Section 1 Registration

1.1 Creating an account in Store Portal

1.2 DoDAAC Authority Codes

1.3 Activating your Store Portal version 2 Account -  (SPv2)

1.4 Okta Verify Multifactor Authentication

1.5 Google Authenticator Multifactor Authentication

1.6 Email Authentication

Section 2 Login

2.1 Accessing GECO Store Portal version 2

2.2  CAF WebService Calls – Process Indicator flag

2.3 Authority Code Invalid (added 3.3.0)

Section 3 Profile

3.1 Profile

3.2 My Orders

3.3 My Quotes

3.4 My Shopping list

3.5 Checkout

Section 4 Product Search

4.1 Searching for an Item

4.2 Filters

Section 5 Product Detail

5.1 Product Page

5.2 Product Detail Page

5.3 Related Products

Section 6 Shopping Cart

6.1 Viewing Cart from My Cart at top of page

Section 7 Checkout

7.1 Checkout via My Cart Icon

7.2 Checkout using  My Account  / Checkout

Section 8 Shipping

8.1 Approval and Delivery

8.2 Approval Only

Section 9 Order History

9.1 See My Orders (click CTRL and then the Link)

Section 10 Order History – Reorder

10.1 See Reorder_Button (click CTRL and then the Link)

Section 11 Quote

11.1 See My_Quotes (click CTRL and then the Link)

Section 12 Basic Anatomy of the Website

12.1 Banner

12.2 Header Section

12.3 Footer on the Home Page

12.4 Footer Information

12.5 Identifier

Section 13 Approvers Access to SP

13.1 Registering an Approver account in SP

13.2 Approver Creates a Quote in SP

13.3 Approver Creates a Shopping List  in SP

Section 14 GCPC Orders Bill Method Default

14.1 A shopper who is NOT using a Marine AAC, adds items to create an order in Store Portal

Section 15 Display Version Number

15.1 The nChannel and nAisle software version will be displayed at the bottom of the website. This is to assist support in debugging issues.

Section 16 Stay on the Current Page When Changing Stores

16.1 When changing stores on the "My Orders" page, the reload of page and store should stay on the "My Orders" page with a newly selected store and not revert to the “Search” page.

Section 17 Replacing Label of Top Sellers on the Landing Page

17.1 We are defaulting to “Top Sellers” on the main search page as users log in. The full catalog is being shown.

Section 18 Comments in Text Box on Store Portal Home Page - Create, add to or change

18.1 These changes are made in nPOS

Section 19  Maintain Vendor Inventory by Subcodes - 3.3.0

19.1 - The purpose of this enhancement is for Vendor Managed Inventories to be maintained down to the subcode location where applicable while maintaining the remaining inventories at the store location.  This is a major enhancement to the GECO system. The highlights include:

19.2 - Please note that a store utilizing Subcodes will display this view when selected within the Store Portal.

19.3 – Subcodes have a four-character field with the first two characters being the store code and the last two characters being the subcode location. For the inventory load the main store subcode will be “00”.

19.4 - When a shopper selects a subcode store from the store selector dropdown, the main store will show and then the subcode store will be shown beneath in blue lettering.

19.5 – Stores will see the inventory that was sent by the Vendor for that day.

19.6 The Item page will also show that the item is stocked at the store and the current quantity (which the vendor sent that day).

 

About this Document

This User Guide provides instructions for the Government Enhanced Check Out (GECO) Store Portal version 3.2.2 solution powered by the nChannel nAisle eCommerce product.

This guide describes all the functionalities available in SPv2. Although, some store locations may not use certain functions. Features that are only available at certain locations will be noted.

 

Compatibility Guide

The components of the GECO Store Portal released 3.2.2 have been certified by nChannel to work in the following browsers

 

System(s)	Supported Browser(s)
Store Portal	Edge (In IE compatibility mode); Google Chrome

 

NOTE - Active users are automatically logged off Store Portal after an hour and will need to sign back in

1. You will get a warning when it gets close to the logout time
2. You will have the option to select ‘I’m still here’ and if you click on it, you will not be logged out

 

 

Section 1 Registration

Here we will explain how to create a new account with SP

1.1 Creating an account in Store Portal

1. Open a Google Chrome or Microsoft Edge web browser

2. Type in the following link https//webshop.gsa.gov
3. The Home Page will look like this

 

 

4. Click on the Register button on the top right side of the page

Register - enter  name and other details on an official list or directory. The registration window will appear with the following fields that must be filled in

First Name – please use the same name as your email

Last Name - please use the same name as your email

Email Address - (Only a  .gov .edu or .mil email domain is allowed)

(added .edu 3.3.0)

DoDAAC – The DoDAAC must be exactly six characters

Zip for the Military Base where you are stationed – Enter the zip code of the Military Base where you are stationed

DODAAC - (Dept. of Defense Activity Address Code) = Six position code that uniquely identifies a unit, activity or organization that has the  authority to requisition and /or receive material. The first position designates the service/agency element of ownership. Almost always the USMC DoDAAC begins with an "M". After populating all fields, you click on the Register button. You will see any errors shown in red below the field

 

 

5. You will see instructions on how to proceed and a window will appear in the top right corner that shows Registration Successful
6. The windows can be removed by clicking on the ‘x’ in the top right corners or clicking outside of the informational windows

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1.2 DoDAAC Authority Codes

Here is a list of Authority Codes showing Descriptions and Definitions

 

DoDAAD Tables, Codes, and Rules

DoDAAC Authority Codes

Code	Description	Definition
00	Requisition	Authorized to initiate a requisition/purchase for goods and services. Authorized ship-to and bill-to.
	Required[1]:  TAC[2] 1
	Business Rules: No restrictions
	DAAS DoDAAC Authority Code Edit: no additional edit
01	Ship-To Only	Can only be used as a ship-to address with no other implicit authority.
	Required: TAC 1, (TAC 2 and/or TAC 4)
	Business Rules: Not authorized to requisition or bill-to
	DAAS DoDAAC Authority Code Edit: DoDAAC may only be used in requisition supplementary address field (record positions 45-50) with signal code J, L, M, X
02	Finance (Bill-to Only)	DoDAAC can only be used as a bill-to
	Required:  TAC 1, TAC 3
	Business Rules: Cannot requisition, Cannot be used as a ship-to designation
	DAAS DoDAAC Authority Code Edit: DoDAAC may only be used in the requisition supplementary address field (record positions 45-50) with signal code B
03	Do Not Ship to	Cannot be used as a ship-to designation
	Required:  TAC 1
	Restriction: TAC 2 and TAC 4 are not allowed
	Business Rules: Cannot be used as a ship-to designation
	DAAS DoDAAC Authority Code Edit:  If DoDAAC used in requisition requisitioner field (record positions 30-35) must contain signal code J, K, L, M, X. If used in the requisition supplementary address field (record positions 45-50 must contain signal code A, B, C, or D.
04	DLA Disposition Services Only	DLA Disposition Services Only (e.g., State agencies surplus).  Used to identify activities that have no requisition authority other than for DLA Disposition Services Only material.
	Required:  TAC 1
	Business Rules: Cannot requisition new materiel.  Only authorized to obtain materiels from DLA Disposition Services (DoD excess only)
	DAAS DoDAAC Authority Code Edit: DoDAAC may only be used with DLA Disposition Services RIC (S9D) in record positions 4-6
05	Non-Requisition		Cannot initiate a purchase or request for goods and services
	Required:  TAC 1
	Business Rules: Cannot requisition/purchase any good/services.
	DAAS DoDAAC Authority Code Edit: DoDAAC cannot be used in requisition in the requisitioner field (record positions 30-35).
06	Free Issue		No cost option.  This item is given away with no associated costs (e.g., DLA Disposition Services, NGA Maps)
	Required:  TAC 1
	Business Rules: Cannot requisition/purchase any good/services.  Similar to DLA Disposition Services, but can request free of cost items (e.g., maps from National Geospatial-Intelligence Agency (NGA))
	DAAS DoDAAC Authority Code Edit:  DoDAAC may only be used with signal code D or M
07	Administrative		Administrative only.  This code is used for information/identification purposes only (e.g., Defense Courier Service (DCS), or contingency/emergency use)
	Required:  TAC 1
	Business Rules: Cannot requisition, Cannot be used as a ship-to- designation, and Cannot be used for billing.  Information/identification use only.
	DAAS DoDAAC Authority Code Edit: DoDAAC may not be used in a requisition in record positions 30-35 or in record positions 45-50 as a “ship to” or “bill to”

 Required means minimum required data element(s)

 TAC means Type of Address Code

 

 

 

 

1.3 Activating your Store Portal version 2 Account -  (SPv2)

You will receive an email from Okta noreply@okta.com to activate your SPv2 account

1. Click on Activate Okta Account

2. Notice that this link expires in 7 days
3. A window will open where you will need to add a password
4. Make sure to follow the password requirements that are listed
5. Repeat your new password to verify

 

 

6. Choose a question to use if you forget your password

Using the drop-down menu select a question

Put the answer to the question you chose in the Answer field

Remember this answer as you may need it if you get locked out of your account

 

 

7. You can add your phone number to reset your password or to unlock your account

 

 

8. If you click on Add Phone Number you will see this window where you will select the Country, add the phone number, and then click Send Code and follow the instructions

Be sure to add the area code

 

 

9. You will receive a passcode on your phone, and you should enter it on the Forgot Password Text Message window

After entering the code you received on your phone, click on the Verify button

If the passcode is correct the Done button will be accessible for you to click on it

You will also see a Back button if you need to go back

 

 

10. After clicking Done a message  will appear verifying the phone number was successful
11. You can click on Send Again to have another passcode sent to your phone
12. Click Done to finish the setup
13. Next you will need to set up a multifactor Authentication(MFA - two-factor Authentication, or 2FA)

Multifactor Authentication is an electronic authentication method in which a user is granted access to a website or application only after successfully presenting two or more pieces of evidence (or factors) to an authentication mechanism

14. We suggest you choose at least two in case you have trouble with one of them you have another option

 

 

1.4 Okta Verify Multifactor Authentication

Multifactor Authentication is an electronic authentication method in which a user is granted access to a website or application only after successfully presenting two or more pieces of evidence (or factors) to an authentication mechanism

1. If you choose Setup under Okta Verify you will need to select your device type, iPhone, or Android

 

 

2. After adding your device type a window will appear where you can download Okta Verify if you do not already have it

Clicking  on the link Okta Verify from the App store will open a page in a web browser for you to download the Okta Verify

If  you already have Okta Verify on your phone, you will select “Next”

 

 

3. After clicking Next, you will need to go to your mobile device, launch Okta Verify and select “Add an account” (usually the plus (+) sign on the top or bottom right)
4. You should be directed to the Choose Account Type page

Here you would select ‘organization’

5. This will take you to the Add Account from Another Device

You would select Add Account from another Device which will take you to the page to scan the QR code

Select Scan QR Code

6. At this point you would hold the device up so that you can see the barcode on your computer  in the square that is provided on your device
7. Here is what the QR code looks like on your computer

 

 

8. As soon as your device accepts the bar code you will be taken to another page saying Account added
9. Click Done

 

1.5 Google Authenticator Multifactor Authentication

Multifactor Authentication is an electronic authentication method in which a user is granted access to a website or application only after successfully presenting two or more pieces of evidence (or factors) to an authentication mechanism

1. If you Select the Google Authenticator you will be asked to select your device type, iPhone, or Android

 

 

2. After selecting your device type you will be taken to a new page where you will Download the Google Authenticator if you do not already have it
3. If you click on Google Authenticator from the App Store link you will be taken to a browser that shows the app that can be downloaded
4. If you already have Google Authenticator you would click “Next”

 

 

5. At this point you need to launch the Google Authenticator on your device

Tap the plus (+) icon

Select Scan a QR Code

Hold your  device up so that you can see the QR Code in the square that is on your device

6. When Google Authenticator accepts the QR Code click next on your computer, and you will see that the email has been added to your phone

 

 

1.6 Email Authentication

If you choose Email Authentication you will be asked to send a verification code to the email you just registered

 

1. You should click Send me the code

 

 

2. A code will be sent to your email

 

 

3. Either copy the code on the email or remember it so that you can enter it on this page
4. After you enter the code in the verification field click Verify

 

 

 

5. You will be taken to Set Up multifactor authentication page

Multifactor Authentication is an electronic authentication method in which a user is granted access to a website or application only after successfully presenting two or more pieces of evidence (or factors) to an authentication mechanism

6. You will be able to see the Enrolled Factors you have chosen
7. If you have added all the Authenticators you want, then click Finish

 

 

Section 2 Login

(User should have already activated a GSA FAS ID Account)

2.1 Accessing GECO Store Portal version 2

To access SPv2, open a browser and navigate to https//webshop.fas.gsa.gov

 

1. Click Login in the upper right corner

 

 

2. A window will appear with the “Official Use Only” verbiage
3. Click Login in the middle of this window

 

 

4. Another window will appear where you need to enter your email address and password and click Sign In
5. Checking the box beside ‘remember me’ will keep the email address populated

 

 

6.  After you click the Sign In button you will be taken to the Authentication page
7. The method for Authenticating will be shown, depending on how you set up your GSA FAS ID Account
8. In this case I am using Email Authentication

 

 

9. After you click Send me the code you will receive a code in your email (or whichever Authenticator you have set up)

Add the code that you received in the Verification Code field

10. You may see a field where you can send the auth code again if needed
11. If you check the box beside ‘Do not challenge me on this device to the next 12 hours’ you will not need to authenticate for the next 12 hours in case you get logged out, change stores, etc.

 

 

12. After verifying the Authentication Code, you will be taken to the Home Page

 

 

 

2.2  CAF WebService Calls – Process Indicator flag

1. New with 3.2.2 release 12/20/25 - When the CAF Webservice call is done to validate an AAC, the process indicator flag is checked to ensure that the AAC is still active  

2. If the process indicator flag is set “Y,” the cashier or customer can continue with the transaction  
3. If the process indicator flag is set to anything other than “Y” then a UI message appears that reads : (updated 3.3.0)

4. The user should take the following action: email 4plresearchsi@gsa.gov
5. A list of actions describing what permissions the user has, and would be able to do,  will be displayed.
6. Here is an example of the alert:

 

 

2.3 Authority Code Invalid (added 3.3.0)

1. When a shopper has a DoDAAC saved in their Store Portal profile and an Authority Code that is not "00," the shopper will see an error that doesn't allow them to log in.
2. Here is an example of the alerts the shopper may see:

 

Section 3 Profile

If you click on the Profile icon on the top right-hand side of the page you will have access to these features

 

1. Each feature will be explained below

 

 

3.1 Profile

This is the Profile page that a new user will see

 

1. You can update the following

First Name – required (please use the first name that is in your email)

Last Name – required (please use the last name that is in your email)

Phone Number – required (these characters are not allowed in the phone number)

Zip for the Military Base where you are stationed – Enter the zip code where you are stationed

DoDAAC – required -(Department of Defense Activity Address Code)

DoDAAC - (Department of Defense Activity Address Code) - Six position code that uniquely identifies a unit, activity or organization that has the  authority to requisition and /or receive material. The first position designates the service/agency element of ownership. Y always the USMC DoDAAC begins with and "M"

Div/Org – Division / Organization

Division/Organization Code may relate to lowest organization division where fund is executed (Example 1st Marine Division, Logistic Resource Supply, Maintenance Center. Logistic Command) between the Approver 3 and the shopper they establish their abbreviated Codes to be used for Store Portal orders.

Shop/Office- Maintenance Shop / Office Code

Maintenance Shop/Office Code may relate to the sections within the organization division. (Example Alpha Company, Transportation, Supply, Paint Shop) between the Approver 3 and the shopper they establish their abbreviated Codes.to be used for store portal orders.

Addresses – these will be shown if the user adds them from this Profile page or during the order process

Profile page – A dedicated space on a website or app that summarizes information about an individual, group, or organization, acting as a digital ‘calling card’ or curated online resume

2. You will also see these items on the Profile page

Email address

Number of items (if any) in your cart

Approver 3(s) for the Selected Dodaac  /  Div-Org / Shop-office

Save button

 

 

3. Under Approver 3(s) for <DoDAAC>,  if there is the message “No Approver 3s found,” then the user will need to select a Div/Org and Shop/Office that does have an Approver 3 assigned
4. Otherwise, when you  Checkout you will see the page below and will only be able to create a GCPC order

 

 

3.2 My Orders

After you have created orders, on the left-hand side of this page along with showing you the total number of orders you have placed you can select the order you wish to view.

 

1. The following filters are available
2.  Filter by Date

All – will show all orders

Last  30 days – will show orders placed within the last 30 days

Last  90 days – will show orders paced within the last 90 days

Custom -  user can search with a date range

 

 

3. Search Field

Using full or partial order number

Using full or partial 4PL_SKU number

 

 

4. Filter by Store Field

Selecting All will show you any orders you have at the Store(s) you are assigned to

Or you can select a store to which you are assigned by clicking on the arrow

 

 

5. Order List

The orders will show at the bottom left according to what filters you have used

The order you choose to view will have a blue border and will show on the right side of the page

 

 

6. On the right-hand side of this page, you will see the order details for the order that you selected

Order Details (Order Number),

Reorder Button – if you wish to add any or all the items on this order to a future order you would click on this button,

Print Icon

The Store this order was placed at

The Order Status

Shipping Address

Sub Total of the Order

Note – if the user added one

Total for the Order

 

 

7. Contents of the Order

Image for the item – if one has been added during Catalog Load

4PL_SKU

Short Description

Price Each

Quantity

Extended Price

 

8. The Print icon can be used to print the order as Word document or print as a PDF document
9. Here is what the order will look like when it is printed
10. This is also where you would come to reprint an order
11. This is an example of a printed order

 

 

3.3 My Quotes

If a user has created a quote, it will show here.

On the left-hand side of this page along with showing you the total number of quotes you have you can select the quote you wish to view by using these filters

 

1. All Field

All

Last 30 days

Last 90 days

Custom – The user can search with a date range

 

 

2. Search Quotes Field

Using full or partial quote number

Using full or partial 4PL_SKU number

 

 

3. Filter by Store Field

Selecting All will show you any quotes you have at the Store(s) you are assigned to

Or you can select a store to which you are assigned by clicking on the arrow

 

 

4. Quote List

The Quotes will show at the bottom left according to what filters you have used

The Quote you choose to view will have a blue border and will show on the right side of the page

 

 

5. On Top right-hand side of the page, you will see “My Cart” and “My Account”
6. Also, on the right-hand side of this page, you will see the details for the quote that you selected

Quote Details (Quote Number)

Order Button – if you wish to add any or all the items on this quote to a future order you would click on this button

Print Button

Store – location this quote was made at

Quote Description -if a note were added to the quote, it would show here

Total

 

7. Items on Quote

Image

Item 4PL_SKU

Short Description

Price Each

Quantity

Extended Price

 

 

8. The Print icon can be used to print the quote as a Word document or print as a PDF document

Here is what the quote will look like when it is printed

This is also where you would come to reprint a quote

 

 

 

3.4 My Shopping list

1. The user will see this page until they have added items to their shopping list

 

 

2. A user can add an item to their shopping list by drilling down on the item and clicking on the heart beside Add to Shopping Cart
3. An additional feature is the Additional Item which shows any item that is related to the item you have searched

 

 

 

4. Notice that when you scroll down to look at the related products section the item you did your search for is displayed at the top

 

 

5. After you click Add item to shopping List, the heart will turn blue

The item can be deleted by clicking on the heart and the heart will no longer be blue

To get off the item page click outside the window

6. To see all the items in your list you will need to click on My Account and then  select My Shopping List

 

7. If you click on the Print button your Shopping List will look like this

 

 

8. If the user clicks on the Email Button, they will see the Email Shopping List window

 

 

9. The user would enter one email per line and then click on Send
10. Notice the field turns blue when you add an email

 

 

11. The emails will look like this

 

 

12. The Shopping List will show the item’s image, 4PL_SKU, and Description
13. There will be an Add to Cart link
14. The price of the item will be shown
15. There is a Remove button if you want to get rid of the item in your Shopping List
16. If you Remove the item, you will see a window in the top right corner that says Successfully removed this item from the Shopping List

 

 

3.5 Checkout

After you have all the items in your cart you wish to purchase and are ready to checkout you can  click on My Cart and select Checkout.

You can also check out by clicking on My Account at the top  right side of the page  and click Checkout.

 

1. A page will appear with the following information
2. Payment Method – Required

GCPC – The order will be sent to the vendor for fulfillment immediately

AAC – The order will go thru the approval process

Depending on which method is chosen, how the order will be processed will show

3. Your Order will show on the right

 

 

4. Contact Info – Required

Name – Auto fills but can be changed

Phone – Auto fills but can be changed

 

 

5. If you have chosen AAC – The order will go thru the approval process

You will see this Payment Info Window

If users have chosen GCPC they will see an Order Info window instead of the Order Type as the order will automatically be shipped

 

 

6. Shipping Address

User can use any address that has already been added

User can Add a new address

User can ship to store – once you select a store the address will show in the list

7. It will automatically select the last address you used

 

 

8. Optional Order Attributes - top section - anything entered in these fields will override your saved Attributes and will be shown on the current order only

Alternate Email

Address Line 3

Employee ID

Jon

Work Center

Shop #

Purchase Order

Fund Code

Cost Code

 

 

9. Optional Order Attributes – bottom section - non-Marines can override the Document Number - Order Method

The instructions for this

 

 

10. Payment Info
11. If you have chosen GCPC – The order will be sent to the vendor for fulfillment
12. You will see this Payment Info Window in place of the Order Type window

 

 

13. Selecting the Order Method override will allow the user to change the document number on the order

Non-Marines can override the Document Number

All items on the order will show the Document  Number that was entered

Follow the instructions to create the Document Number

 

 

14. If the Line Method is selected, you will need to add a Document Number for each item on the order

You will need to enter the AAC

Enter the Julian Date

Enter the 4-character serial number part of the Document Number below each SKU

 

 

15. Order Note – is not required

If a note is entered here it will show on the order

After all the required fields have been completed, Place Order will be highlighted

Clicking on the Place Order will create the order

 

 

Section 4 Product Search

If a user wants to search for a product, they need to navigate to the Product page by clicking on GSA Store Portal where they will see the Top Sellers listed.

 

4.1 Searching for an Item

Currently the full text search is ignoring ‘and’ so there is no need to include it in the search.

 

1. If you are on any other page than the home page, you can use the Back to Home link

 

2. You can use the following to search for an item

All or a part of the description

Specific words

4PL_SKU – Must use Vendor Code

Manufacturer

Vendor

Vendor Part  Number

 

 

4.2 Filters

After the user has searched for an item, and if the result returns a lot of items, then they can filter the items to find the one they want.

 

1. On the left side of the page will be a list of Filters the user can select
2. Filters - Clicking on “Clear All” will get rid of all the filters you have selected

 

 

3. Sorting

Relevance – Sorting defaults to the Item that best matches your criteria and it will be displayed at the top of the list

Price Low to High – items will be listed from low to high price

Price Hight to Low – items will be listed from high to low prices

Name Ascending - items will be listed alphabetically from A to Z

Name Desc - items will be listed alphabetically from Z to A

 

 

4. Stocked in Store

Check box to see only the items that are stocked in this store

 

 

5. Vendors

Vendors that are assigned to the store you are logged in will be shown here

 

 

6. Manufacturers

Manufacturers for any items available at this store will be shown here

This view only shows a few of the manufacturers that are available

 

 

7. Price

A User can select a minimum, maximum or both

After entering the criteria, you will need to click the Apply button

 

 

8. Categories

This area gives you more detailed search filters for selecting items

 

 

Section 5 Product Detail

5.1 Product Page

1. Viewing an item from the Product Page you will see

Image (if one is available)

Short Description

4PL_SKU

VPN – Vendor Part Number

Price

An Icon to increase quantity and/or  add to shopping cart

 

 

5.2 Product Detail Page

The user can also click on the product image or description on the Product page and a Product Detail page will appear.

 

1. On the Product Detail Page, you will find

an image (if one is available)

Short Description

4PL_SKU

Manufacturer

Vendor

VPN – Vendor Product Number

BPA

Unit of Measure

Long Description

Price

Add / Remove from Shopping List

Add to Shopping Cart

Is or is NOT Stocked At Store

Categories

 

 

5.3 Related Products

1. If you scroll down on the Product Details Page you will see products that are related to the one you chose

 

 

2. If you scroll to the bottom of the page, you will see a button that says, See all

You notice that the information for the original item will stay at the top of the page

Clicking on See All Link will bring up more products if there are more

 

 

3. If there are more items than the page can display you will see a button to Load More

Clicking on the “Load More” button will bring up more items

You will also see Return to Top to save having to scroll to the top

 

 

 

Section 6 Shopping Cart

6.1 Viewing Cart from My Cart at top of page

1. After searching for an item if you wish to add it to your Shopping Cart you would click on Add on the Product

 

 

2. The Add button will turn blue to let you know it is in your cart

 

 

Clicking on the plus will add quantity

Clicking on the minus will delete quantity

Clicking minus will also delete the item from your cart if quantity is less than one

 

3. After adding an item, you will notice that the number of items in your cart has increased

 

 

4. To view the cart, you can click on the cart icon on the top of the page

 

 

5. The items in your cart will be shown along the right side of the page
6. You will see the following on the Cart Page

Number of line items in your cart

Print Icon

‘X’ to close the Cart Page

Quantity Counter – quantity can be added or deleted

You can also delete the item by changing the Quantity Counter to zero

Image

Short Description, Price, and Quantity Each

Item Total

Quantity times Unit of Measure

Extended Item Total

‘X’ to delete the item from the Cart

Checkout Button

Order Total

Save as Quote Button

 

 

Section 7 Checkout

Here we will show you how to Checkout when you are ready.

 

7.1 Checkout via My Cart Icon

1. Click on the My Cart Icon

 

 

2. The Shopping Cart Page will appear on the far right

 

 

3. Click on Checkout and Fill in the necessary information – (For compete instructions see 3.5 Checkout Section from My Account)

Select a Payment Method -  (we are using GCPC)

 

 

4. Change Contact Info if needed

 

 

5. Complete the Payment Info with a  Credit Card Number and Expiration Date

 

 

6. Select an existing address, create a new address, or ship the order to the store

 

 

7. The next section is Optional Order Attributes
8. These attributes do not have to be entered, but if they are then they will override any that are saved  in your Profile
9. Non-Marine users can override the Document Number by Order or Line
10. See Checkout in the  My Account Section for details

 

 

11. An Order Note can be added if desired
12. Click on Place Order after all required fields have been added

 

 

7.2 Checkout using  My Account  / Checkout

When using the  My Account  / Checkout everything is the same as with the  My Cart icon except for the Order Details.

 

1. The Shopping Cart will be shown beside the Payment Method on  the Payment Option Page

 

 

 

 

Section 8 Shipping

8.1 Approval and Delivery

1. If the user chooses Approval and Delivery for the Order Type then the order will need to be approved by Approver 1,  Approver 2, Approver 3, and Final Reviewer
2. The order status will be Waiting on Approval until the order has been approved by the necessary approvers, then the order status will change to Approved
3. After approval, the order will be shipped to the Shipping Address that was chosen

 

8.2 Approval Only

1. If Approval Only is chosen the order will not be shipped
2. The order status will be Waiting on Approval until the order has been approved by the necessary approvers. Then the order status will change to Approved
3. Once the order has been approved, the user can print the order and physically take it to the store to be fulfilled

 

Section 9 Order History

9.1 See My Orders (click CTRL and then the Link)

 

Section 10 Order History – Reorder

10.1 See Reorder_Button (click CTRL and then the Link)

 

Section 11 Quote

11.1 See My_Quotes (click CTRL and then the Link)

 

Section 12 Basic Anatomy of the Website

12.1 Banner

1. The Banner has a link that shows  Information about the website
2. To view this information, click on the link Here is how you know

 

 

12.2 Header Section

1. The Header Section shows

Banner

GSA Store Portal - Website Name

Login and Register buttons

A Welcome to Store Portal

Customer Supply Center

Partnering for Success

 

 

12.3 Footer on the Home Page

1. The footer will be found on every page of SPv2. On the Home Page the footer will have general information
2. The left side of the footer you will see “GSA Welcome to Customer Supply Center”
3. The middle section is used to communicate information on accessing the system
4. The right side of the footer will contain the GSA IT Service Desk phone number and email address

 

 

12.4 Footer Information

1. Before logging in you will see the following information

Left Side - GSA Welcome to Customer Supply Center

Middle – Information for SPv2

Right Side – Phone number and email for GECO Support

 

 

2. After logging in and selecting a store you will see the following information in the footer on the left side

Store Logo

Store Name

Store address

3. In the middle the Store Manager can provide a message to shoppers. The suggested uses of this section is to promote specials and sales and provide store hours
4. On the right side

Store Manager

Store Phone number(s)

Store Email

 

 

12.5 Identifier

1. At the bottom of every page, you will see information concerning GSA and the use of Store Portal version 2

Webhop.gsa.gov - The URL for SPv2

 

 

2. A link to the official website of the U.S. General Servies Administration -  gsa.gov

 

 

3. A link for the U.S. government Information and Services – usa.gov

 

 

4. The bottom Middle of the page will show the Powered by nChannel Logo. Store Portal version 2 uses the nChannel eCommerce product nAisle as its engine

 

 

5. On the bottom right side of the page

 

 

Customer Service – Clicking on it takes you to form you can fill out and submit to the GECO Help Desk

 

 

FAQ –  Frequently Asked Questions (image shows a portion of the page)

 

 

 

Help – Provides access to this User Guide in HTML form

Here is a preview of the Contents page

 

 

Privacy Policy – (this image shows a portion of the page)

 

 

Accessibility Statement – (this image shows a portion of the page)

 

 

Terms of Use – (this image shows a portion of the page)

 

 

 

Section 13 Approvers Access to SP

Approvers were  given the ability to browse the Store Portal catalog but they will not be able to check out.

 

1. The same DoDAAC and Zip code combination required for shoppers applies to determining what stores an Approver can browse the catalog for

 

2. For an Approver to access the Catalog in SP and create quotes they must register their Approver account in Store Portal

 

13.1 Registering an Approver account in SP

1. Log in to webshop.gsa.gov
2. Click on Register
3. Enter your existing Approver information and click Register
4. An alert will show under the email address that this Registered Shopper Already Exists

 

 

5. Scroll down to the bottom and click on ‘Already have an Account” LOGIN’

 

 

13.2 Approver Creates a Quote in SP

1. After an Approver logs in to Store Portal and adds items to their cart
2. To create a quote the Approver would click on ‘My Cart’ then select Save as Quote

 

 

3. This page will come up so that you can enter notes (not required) if desired
4. Then click on ‘Save as Quote’

 

 

13.3 Approver Creates a Shopping List  in SP

1. To create a shopping list the Approver needs to select ‘My Profile’ and then ‘My Shopping List’

 

 

 

2. Add items by clicking on the item to bring up the product page and then click on “Add to Shopping List”
3. After selecting ‘Add to Shopping List’ the heart will be colored in

4. The item can also be removed from the shopping list

 

 

 

Section 14 GCPC Orders Bill Method Default

1. Store Portal GCPC checkout defaults to Line Level Billing with unique Document Number per line

2. The GCPC checkout was changed to default to Summary (order) Level Billing along with same document number

 

14.1 A shopper who is NOT using a Marine AAC, adds items to create an order in Store Portal

1. The shopper uses GCPC as the payment Method
2. Summary is automatically highlighted as the billing method

 

 

 

3. The shopper would need to fill in the credit card information
4. Scroll down to 6 Document Numbering

 

 

5. The shopper has the option to leave the selection at ‘none’ which uses the default numbering for Document Numbers
6. If the shopper selects  ‘other’ he will be required to add a Document Number

 

 

 

Section 15 Display Version Number

15.1 The nChannel and nAisle software version will be displayed at the bottom of the website. This is to assist support in debugging issues.

 

 

 

 

Section 16 Stay on the Current Page When Changing Stores

16.1 When changing stores on the "My Orders" page, the reload of page and store should stay on the "My Orders" page with a newly selected store and not revert to the “Search” page.

 

1. I was on the Barstow store and I switched to the Camp Lejeune store
2. I can now see ALL the orders from every store I have placed them in
3. You will see that it shows I have six orders

 

 

 

 

Section 17 Replacing Label of Top Sellers on the Landing Page

17.1 We are defaulting to “Top Sellers” on the main search page as users log in. The full catalog is being shown.

 

1. Top Sellers are no longer displaying on the main Search page
2. The full catalog is now showing

 

 

 

 

Section 18 Comments in Text Box on Store Portal Home Page - Create, add to or change

18.1 These changes are made in nPOS

1. A Store manager has access to the following Store information Manager, Email address, Phone number, Address Line1, Address Line2, City, State, Zip Code, and Country in nPOS
2. Click on the ADMIN icon and select StorePortal on the left-hand side
3. The current Store information will be displayed

 

 

4. Here is what the bottom of the Home Page looks like before the changes

 

 

5. Here are the changes I made to StorePortal Home Page in nPOS

 

 

 

6. This is what the SP Home page looks like after the changes are saved

 

 

 

Section 19  Maintain Vendor Inventory by Subcodes - 3.3.0

19.1 - The purpose of this enhancement is for Vendor Managed Inventories to be maintained down to the subcode location where applicable while maintaining the remaining inventories at the store location.  This is a major enhancement to the GECO system. The highlights include: 

•       The main store is a four-character field with the first two characters being the store code and the last two characters being the subcode location. The main store subcode will be “00”. 

•       Changes were made to the item location table to accommodate subcodes. 

•       Items that are marked as “Stocked in Store” will have a main subcode location of “00” regardless if they have any inventory. 

•       The vendor inventory feeds were changed to update inventory for a store subcode. 

•       The “Stocked in Store” flag will be turned on for any subcode that has inventory. 

•       The code for checkout was changed to recognize if a shopper is checking out from a subcode location. If so, then the subcode is added as an order attribute, or the subcode attribute is set to “00”. 

•       Made a change to the Channel Transaction when sending an order to OMS to use subcode of “00” in the XML "SellerOrganizationCode" field if a store subcode doesn't exists for that order. This was done as insurance that the subcode field is set before being sent to OMS. 

•       Changes were made to Store Portal to accommodate subcode locations: 

•      A shopper can select the main store “00” and see all items marked as “Stocked in Store” 

•      A shopper can select a subcode and see only items that have inventory in that subcode 

•      A shopper can see which subcodes are available for the selected location. 

•       Subcodes were added to order quote details.  

19.2 - Please note that a store utilizing Subcodes will display this view when selected within the Store Portal.

 

19.3 – Subcodes have a four-character field with the first two characters being the store code and the last two characters being the subcode location. For the inventory load the main store subcode will be “00”. 

1. The main store subcode will not be shown in Store Portal.  It is only used for Inventory Updates.

19.4 - When a shopper selects a subcode store from the store selector dropdown, the main store will show and then the subcode store will be shown beneath in blue lettering.

 

19.5 – Stores will see the inventory that was sent by the Vendor for that day.

1.  If Subcode Store has items with quantity, the items will be shown when the Subcode Store is chosen. The image of the item will show ‘Stocked at Store”. 

NOTE: The “Stocked in Store” flag will automatically be turned on for any subcode that has inventory.

19.6 The Item page will also show that the item is stocked at the store and the current quantity (which the vendor sent that day).

 

 

 

 

 

 

 

 

 

End of Document

[1] Required means minimum required data element(s)

[2] TAC means Type of Address Code